Wednesday, 31 January 2018

This meeting was held in the Council Chamber, Mendip District Council, Shepton Mallet at 5.30 pm.

APPROVED MINUTES
Icon for pdf Audit Committee Minutes 31.01.18 [228.46KB]

AGENDA

1          CHAIR'S ANNOUNCEMENTS
The Chair will give their announcements.  Mobile phones should be switched to silent and the evacuation procedures in the event of an emergency will be explained.

2          APOLOGIES FOR ABSENCE     
To receive apologies from Members who are unable to attend the meeting.

3          DECLARATIONS OF INTEREST
If a member of the Audit Committee or other member of the Council present at the meeting has a personal or prejudicial interest in any agenda item during this meeting they should declare its existence and nature publicly.

4          PUBLIC PARTICIPATION  
a) For items on the agenda
b) For items not on the agenda 

5          PREVIOUS MINUTES
To confirm the minutes of the Audit Committee meeting held on 1 November 2017
Icon for pdf Item 05 Previous Audit Committee Minutes 01.11.17 [56.58KB]

6          GENERAL DATA PROTECTION REGULATION (GDPR) UPDATE BRIEFING
This report provides an update on the new General Data Protection Regulation
Icon for pdf Item 06a General Data Protection Regulation Update Briefing [62.0KB]
Icon for pdf Item 06b Appendix A Key Changes Under GDPR [76.14KB]
Icon for pdf Item 06c Appendix B GDPR Gap Analysis and Improvement Plan [81.44KB]

7          THE ROLE OF THE AUDIT COMMITTEE
This report provides an update on the role of the Audit Committee
Icon for pdf Item 07 The Role of the Audit Committee [33.72KB]

8          2016/17 HOUSING BENEFIT CERTIFICATION LETTER
As Mendip District Council's external auditor, Grant Thornton are required to certify the Council's Housing Benefit subsidy claim in order to confirm the Council's entitlement to funding.
Icon for pdf Item 08 2016-17 Housing Benefit Certification Letter [155.75KB]

9          2017/18 DRAFT EXTERNAL AUDIT PLAN
This Audit Plan sets out for the benefit of those charged with governance (in the case of Mendip District Council, the Audit Committee), an overview of the planned scope and timing of the audit, as required by International Standard on Auditing (UK & Ireland) 260.
Icon for pdf Item 09 2017-18 Draft External Audit Plan [504.99KB]

10        2017/18 HOUSING BENEFIT CERTIFICATION - APPOINTMENT OF AUDITOR
The purpose of this item is to appoint the Council's external auditor for the 2017/18 Housing Benefit Certification.  There is no written report in this instance.

11        EXCLUSION OF THE PRESS AND PUBLIC
The Audit Committee is asked to consider whether a resolution should be passed to exclude the press and public from the meeting during items 12 to 14 on the grounds that exempt information (as defined in Schedule 12A Local Government Act 1972) of the following description is likely to be disclosed:

Category 3 - Information relating to the financial or business affairs of any particular person (including those of the Council).

12        SWAP INTERNAL AUDIT PROGRESS UPDATE QUARTERLY REPORT
This report provides an update of the progress of the 2016/17 Internal Audit.

13        INTERNAL AUDIT OUTSTANDING RECOMMENDATIONS PROGRESS UPDATE
This paper updates the Committee on work to monitor and progress outstanding internal audit recommendations.

14        CORPORATE RISK REGISTER UPDATE
This paper outlines the Council's approach to risk management and intended     areas of work to further strengthen the Council's arrangements during 2017/18.

15        URGENT BUSINESS
To consider any other business which the Chairman decides is urgent.