Monday, 2 September 2019

This meeting will be held in the Council Chamber, Mendip District Council, Shepton Mallet. The meeting will commence at 6.30 pm.

NOTICE OF CONFIDENTIAL DECISIONS
Icon for pdf 28 Day Notice of Confidential Decision - Arrears - Cabinet 2.9.19 [7.83KB]
Icon for pdf URGENT Notice of Confidential Decisions to be made by Cabinet on 02.09.19 - CCTV Service Overview1 [14.88KB]
Icon for pdf URGENT Notice of Confidential Decisions to be made by Cabinet on 02.09.19 - Shepton Mallet Sunday Market [14.91KB]

APPROVED MINUTES
Icon for pdf Approved Cabinet Minutes 02.09.19 [248.72KB]

AGENDA

1 CHAIR'S ANNOUNCEMENTS

Mobile phones should be switched to silent.
An induction loop is fitted in the Council Chamber. Anyone who is a hearing aid user should switch their hearing aid to position 'T'.
The Chair will explain the evacuation procedures in the event of an emergency.

2 APOLOGIES FOR ABSENCE

To receive apologies from Members who are unable to attend the meeting.

3 DECLARATIONS OF INTEREST 

4 PUBLIC PARTICIPATION 

a)    Items on the agenda
b)    Items not on the agenda

5 PREVIOUS MINUTES

To confirm the minutes of the Cabinet meeting held on 5th August 2019

Icon for pdf Item 05 Previous Cabinet Minutes 05.08.19 [178.53KB]

6 NORTON ST PHILIP NEIGHBOURHOOD PLAN

The District Council must now decide what action to take in response to each of the recommendations of the Examiner and determine whether or not the Plan should proceed to referendum. It must also determine the extent of the Referendum Area.

Icon for pdf Item 06a Norton St Philip Neighbourhood Plan - Advancement to Referendum [795.54KB]
Icon for pdf Item 06b Norton St Philip Neighbourhood Plan - Advancement to Referendum Appendix 3 i) letter from Lochailort [2.78MB]
Icon for pdf Item 06c Norton St Philip Neighbourhood Plan - Advancement to Referendum Appendix 3 ii) letter from Harrison Grant [2.94MB]
Icon for pdf Item 06d Norton St Philip Neighbourhood Plan - Advancement to Referendum Appendix 3 iii) letter from Rocke Assoc [142.2KB]
Icon for pdf Item 06e Norton St Philip Neighbourhood Plan - Advancement to Referendum Appendix 3 iv) letter from Mr Parsons [171.58KB]
Icon for pdf Item 06f Norton St Philip Neighbourhood Plan - Advancement to Referendum Appendix 3 v) letter from Mrs Oliver [315.37KB]
Icon for pdf Item 06g Norton St Philip Neighbourhood Plan - Advancement to Referendum Appendix 3 v) attachment to letter from Mrs Oliver [340.26KB]

7 SHAPE MENDIP LOTTERY

This report explains the background to how the Mendip Shape Lottery was set-up, how it works and its current position.

Icon for pdf Item 07 Shape Mendip Lottery.pdf [186.52KB]

8 CORPORATE PERFORMANCE MANAGEMENT REPORT QUARTER 1 2019-20

This report provides a summary of the high level actions and projects that support the delivery of the 2017-2020 Corporate Strategy, Shape the District, as at Q1 2019/20.

Icon for pdf Item 08a Corporate Peformance Management Report Q1 2019-20 [370.7KB]
Icon for pdf Item 08b Corporate Peformance Management Report Q1 2019-20 Appendix A [228.25KB]

9 2019/20 QUARTER 1 BUDGET MONITORING REPORT

The report summarises the forecast outturn position of the Council's Medium Term Resource Strategy for the 2019/20 financial year, based on Quarter 1 projections

Icon for pdf Item 09 2019-20 Quarter 1 Budget Monitoring Report [69.66KB]
Icon for pdf Item 09 2019-20 Quarter 1 Budget Monitoring Report - Appendices [426.55KB]

10 CLIMATE CHANGE EMERGENCY QUICK WINS - NEIGHBOURHOOD SERVICES

Neighbourhood Services as one of the groups most able to apply quick change within its core business, looked to deliver a suite of quick wins for the organisation in support of The Terms of Reference (TOR) later developed by the Climate and Ecological Emergency Group (CEEG).

Icon for pdf Item 10a Climate Change Emergency Quick Wins - Neighbourhood Services [74.87KB]
Icon for pdf Item 10b Climate Change Emergency Quick Wins - Neighbourhood Services 1. Glyphosate usage within district [140.48KB]
Icon for pdf Item 10c Climate Change Emergency Quick Wins - Neighbourhood Services 2. Tree provision now and for the future [144.27KB]
Icon for pdf Item 10d Climate Change Emergency Quick Wins - Neighbourhood Services 3. Wild Flower Distribution [238.53KB]
Icon for pdf Item 10e Climate Change Emergency Quick Wins - Neighbourhood Services 4. Onsite recycling facilities (1) [93.53KB]
Icon for pdf Item 10f Climate Change Emergency Quick Wins - Neighbourhood Services 5. Provisions of Milk solutions on site for staff and members [239.72KB]
Icon for pdf Item 10g Climate Change Emergency Quick Wins - Neighbourhood Services 6. Energy Efficency window solutions [112.1KB]
Icon for pdf Item 10h Climate Change Emergency Quick Wins - Neighbourhood Services 6. Appendix 1 - Crusader Quote [82.67KB]
Icon for pdf Item 10i Climate Change Emergency Quick Wins - Neighbourhood Services 6. Appendix 2 - J Bailey and Sons Quote [82.68KB]
Icon for pdf Item 10j Climate Change Emergency Quick Wins - Neighbourhood Services 6. Appendix 3 - Turner Windows Quote [84.4KB]

11 CREATING EDUCATION AND BUSINESS OPPORTUNITIES IN PARTNERSHIP WITH STRODE COLLEGE - UPDATE

This paper sets out the specific design of the development for the purposes of submitting a planning application

Icon for pdf Item 11 Creating Education and Business in Partnership with Strode College [47.89KB]
Icon for pdf Item 11a Create Visuals [2.34MB]
Icon for pdf Item 11b Proposed Cafe [125.44KB]
Icon for pdf Item 11c Proposed Site Plan [754.33KB]
Icon for pdf Item 11d Proposed Ground Floor [340.48KB]
Icon for pdf Item 11e Proposed First Floor [230.06KB]

12 EXPORT CERTIFICATE SERVICE

In preparation for the possibility of leaving the European Union ("EU") on the 31 October, Community Health Services is reviewing the current fees and charges structure relating to exports and health certification in order to help support our businesses, for the anticipated need to provide export certificates for goods.

Icon for pdf Item 12 Export Certificate Service [70.33KB]

13 SHEPTON MALLET SUNDAY MARKET

This paper outlines options for consideration to address the decline of the Shepton Mallet Sunday Market. If Cabinet wish to discuss Appendix 1, the Press and public need to be excluded as the information contained in the Appendix is exempt by virtue of paragraph 3 of Part 1 of Schedule 12a to the Local Government Act 1972, namely information relating to the financial or business affairs of any particular person (including those of the Council) This paper appears on the printed copies which have been sent to Councillors.

Icon for pdf Item 13a Shepton Mallet Sunday Market [198.31KB]

14 CAR PARK STRATEGY TERMS OF REFERENCE

This paper aims to provide the required background and recommendations for the group to proactively move forward.

Icon for pdf Item 14 Car Park Strategy Terms of Reference [77.56KB]

15 CCTV SERVICE OVERVIEW

Following the briefing to the Phoenix Sponsorship Board on 11 June 2019, the purpose of this paper is to provide Cabinet with an overview of the current CCTV solution provided by Mendip District Council, its purpose, operational and financial benefits and future activity. If Cabinet wish to discuss Appendix A, the Press and public need to be excluded as the information contained in the Appendix is exempt by virtue of paragraph 3 of Part 1 of Schedule 12a to the Local Government Act 1972, namely information relating to the financial or business affairs of any particular person (including those of the Council) This paper appears the printed copies which have been sent to Councillors

Icon for pdf Item 15a CCTV Service Overview1 [211.8KB]
Icon for pdf Item 15c CCTV Service Overview APPENDIX B - Quarterly Statistics 2018 [199.08KB]
Icon for pdf Item 15d CCTV Service Overview APPENDIX C - Quarterly Statistics 2019 [73.23KB]
Icon for pdf Item 15e CCTV Service Overview APPENDIX D - Offence by Town And Date Q1 2019 [120.7KB]

16 PORTFOLIO HOLDER DECISIONS

To note any recent Portfolio Holder decisions

Icon for pdf Item 16 2019 319 August - Housing First Portfolio Holder Decision [42.36KB]

17 FORWARD PLAN

To note the current forward plan.

Icon for pdf Item 17 Mendip District Council Forward Plan [128.24KB]

18 MINUTES FOR INFORMATION

To note any recent minutes from other committees - none

19 URGENT BUSINESS

To consider any business that the Chair considers is urgent.

EXEMPT AND CONFIDENTIAL REPORTS

20 EXCLUSION OF THE PRESS AND PUBLIC

Cabinet is asked to consider whether a resolution should be passed to exclude the press and public from the meeting during items 21 and 22 on the grounds that exempt information (as defined in Schedule 12A Local Government Act 1972) of the following description is likely to be disclosed:

Category 3 - Information relating to the financial or business affairs of any particular person (including those of the Council)

CIRCULATION OF PAPERS

In accordance with Section 100B (2) of the Local Government Act 1972, reports and documents relating to items 21 and 22 disclosing exempt or confidential information have been distributed only to elected members and officers of the Council.

21 IRRECOVERABLE ARREARS - COUNCIL TAX

22 IRRECOVERABLE ARREARS - HOUSING BENEFIT OVERPAYMENTS