Wednesday, 24 July 2019

This meeting will be held in the Council Chamber, Mendip District Council, Shepton Mallet at 5.30 pm.

AGENDA

1          CHAIR'S ANNOUNCEMENTS

The Chair will give their announcements.  Mobile phones should be switched to silent and the evacuation procedures in the event of an emergency will be explained.

2          APOLOGIES FOR ABSENCE        

To receive apologies from Members who are unable to attend the meeting.

3          DECLARATIONS OF INTEREST

If a member of the Audit Committee or other member of the Council present at the meeting has a personal or prejudicial interest in any agenda item during this meeting they should declare its existence and nature publicly.

4          PUBLIC PARTICIPATION    

a)            For items on the agenda

b)            For items not on the agenda 

5          BUDGET MONITORING AND OUTTURN REPORT 2018/19

            This report outlines the Budget Outturn position for 2018/19 and requests for Earmarked Reserves as part of the year end process to meet commitments that are expected to crystallise in 2019/20. 

Icon for pdf Item 05 2018-19 Quarter 4 Budget monitoring and Outturn Report [482.9KB]
Icon for pdf Item 05b 2018-19 Quarter 4 Budget monitoring and Outturn appendix 5a and 5b [651.91KB]

6          FINANCIAL ASSESSMENT OF MENDIP DISTRICT COUNCIL 2018/19

            This report informs the Committee of the S151 Officer's financial assessment of the Council, outlining whether Mendip District Council is a "going concern" based on the Statement of Accounts for 2018/19.

Icon for pdf Item 06 Financial Assessment 2018-19 [300.73KB]

7          ANNUAL STATEMENT OF ACCOUNTS 2018/19

This document sets out a summary of the Council's financial affairs and provides a commentary on its performance.

Icon for pdf Item 07 Annual Statement of Accounts 2018-19 [3.16MB]

8          ANNUAL GOVERNANCE STATEMENT 2018/19

The Annual Governance Statement is produced each year by the Council's External Auditors following their work on the Statement of Accounts.

Icon for pdf Item 08 Annual Governance Statement 2018-19 [389.6KB]

9          ANNUAL LETTERS OF ASSURANCE 2018/19

Letters from senior management and the Chair of Audit in response to questions from the Council's External Auditors.

Icon for pdf Item 09a Chair of Audit Response [178.35KB]
Icon for pdf Item 09b S151 & CEO Response [162.92KB]
Icon for pdf Item 09c Letter to External Auditors [265.41KB]

10        SWAP INTERNAL AUDIT ANNUAL OPINION REPORT

The Head of Internal Audit (SWAP Assistant Director) provides a written annual report to those charged with governance to support the Authority's Annual Governance Statement (AGS).

Icon for pdf Item 10 SWAP Internal Audit Opinion Report [1.54MB]

11        EXTERNAL AUDIT FINDINGS REPORT

            No report is included with this agenda.

12        EXTERNAL AUDIT UPDATE

            No report is included with this agenda.

13        SWAP INTERNAL AUDIT QUARTERLY PROGRESS UPDATE

Internal Audit provides an independent and objective opinion on the Authority's control environment by evaluating its effectiveness.

Icon for pdf Item 13 SWAP Internal Audit Quarterly Progress Update [1.78MB]

14        AUDIT COMMITTEE FORWARD PLAN 2019/20

            An outline of the work for the Committee over the next year.

Icon for pdf Item 14 Audit Committee Forward Plan [105.8KB]

15        EXCLUSION OF THE PRESS AND PUBLIC

The Audit Committee is asked to consider whether a resolution should be passed to exclude the press and public from the meeting during items 16 to 19 on the grounds that exempt information (as defined in Schedule 12A Local Government Act 1972) of the following description is likely to be disclosed:

Category 3    Information relating to the financial or business affairs of any particular person (including those of the Council).

16        INTERNAL AUDIT OUTSTANDING RECOMMENDATIONS PROGRESS UPDATE

This paper updates the Committee on work to monitor and progress outstanding priority internal audit recommendations.

17        UPDATE ON RISK MANAGEMENT REPORT Q1 2019/20

This paper outlines the Council's approach to risk management and intended areas of work to further strengthen the Council's arrangements during 2019/20.

18        PREVIOUS MINUTES

To confirm the minutes of the Audit Committee meeting held on 10 April 2019.

19        URGENT BUSINESS

To consider any other business which the Chairman decides is urgent.