Thursday 18 July 2019

This meeting will be held at Deane House, Taunton at 2pm.

APPROVED MINUTES
Icon for pdf Approved SBCP minutes 18.07.19 [231.13KB]

AGENDA

1         CHAIR'S ANNOUNCEMENTS    

Mobile phones should be switched to silent.
The Chair will explain the evacuation procedures in the event of an emergency.

2         INTRODUCTIONS

2a ELECTION OF CHAIR OF THE SOMERSET BUILDING CONTROL PARTNERSHIP JOINT COMMITTEE

To nominate and elect a Chair of the Somerset Building Control Partnership Joint Committee.

2b ELECTION OF VICE CHAIR OF THE SOMERSET BUILDING CONTROL PARTNERSHIP JOINT COMMITTEE

To nominate and elect a Vice Chair of the Somerset Building Control Partnership Joint Committee.

3         APOLOGIES FOR ABSENCE     

To receive apologies from Members who are unable to attend the meeting.

4         DECLARATIONS OF INTEREST 

If a member of the Planning Board, or other Member of the Council present at the meeting has a personal or prejudicial interest in any agenda item during this meeting they should now declare its existence and nature publicly.

5         PUBLIC PARTICIPATION 
a) For items on the agenda
b) For items not on the agenda

6         BUILDING CONTROL FUNCTIONS AND FINANCIAL MANAGEMENT

            A verbal overview and presentation will be given.

7         PREVIOUS MINUTES

To confirm the minutes of the Somerset Building Control Partnership meeting held on 24 January 2019.

Icon for pdf Item 07 Previous SBCP minutes 24.01.19 [191.57KB]

8         FINANCIAL UPDATE 2018/19 & DRAFT BUDGET FOR 2019/20 - SOMERSET BUILDING CONTROL PARTNERSHIP FINANCIAL REPORT FOR 2018/19

To approve the Building Control Partnership outturn for 2018/19.

To approve the use of the reserve fund to finance the final part of the IT data migration project which started in 2017/18 and will complete in 2019/20.  The reserve was used to fund the expenditure on this in previous years.

To approve use of the reserve fund to finance a new IT server in 2019/20 to increase performance due to the volume of data migrated and provide a stable environment for the next 5 years.

Icon for pdf Item 08a Somerset Building Control Partnership Financial Report for 2018- 2019 [97.37KB]
Icon for pdf Item 08b Somerset Building Control Partnership Financial Report for 2018- 2019 - appendix a [291.38KB]
Icon for pdf Item 08b Somerset Building Control Partnership Financial Report for 2018- 2019 - appendix b [362.83KB]

9         PROPOSAL FOR A NEW SERVICE LEVEL AGREEMENT

A report to recommend to the Joint Committee a revision to the original inter authority agreement to enable the partner councils to recharge the partnership for the senior management client costs that are incurred in the managerial oversight of the partnership.

Icon for pdf Item 09 SBCP Joint Committee Report. Additional SLA. July 20191 [392.65KB]

10       OPERATIONAL PLAN UPDATE 2018/19 & OPERATIONAL PLAN FOR 2019/20

The Operational Plan had been developed for the Somerset Building Control Partnership which had been formed to carry out the Building Control functions for Mendip District Council, Sedgemoor District Council and the newly formed Somerset West & Taunton Council.  Report to be distributed at the meeting.     

11       ANY OTHER BUSINESS

12       FUTURE MEETINGS