December 2008 - February 2009: Issues & Options consultation

Time to Plan Phase 2

Following the events and activities held in the spring of 2008 to help local people and organisations express what they thought about the places where they live, work and visit, a second consultation exercise was initially run between 4 December 2008 and 29 January 2009. This was extended to 13 February 2009 in response to requests from local people.

A summary of the views expressed during the consultation can be found in the Icon for pdf Consultation Responses Summary Report [1.15MB].

This consultation had a number of components:

  • It reported back on the issues people raised, as well as information drawn from background studies, surveys and other sources, to give an overall view of the matters that needed to be planned for.
  • It began to look at how we might tackle some of the issues by setting out a vision which tried to identify what sort of place we would expect Mendip to be by 2026. This area wide vision was also accompanied by visions for Frome, Glastonbury, Shepton Mallet, Street and Wells.
  • It explored a range of issues which were crucial, either on a Mendip-wide basis or in each town.

Published Material

This stage of the process required us to report back on the views people raised in the spring and provide a digest of information from technical studies. As a result there was a substantial amount of material to publish:

The Time to Plan consultation exercise included Icon for pdf calculations of employment land [84.29KB]. These land areas were derived through the conversion of job growth predictions into land areas, as well as the application of considerations from the councils Icon for pdf Employment Land and Premises Study 2005 [1.18MB]. Given the specialist nature of this work, it was decided that these would not fit comfortably within the Portrait of Mendip.

  • Icon for pdf Consultation Paper [40.45MB] - The Consultation Paper was the main focus of the consultation. It brought together the issues and background information in summary form, along with options and questions which we were seeking views on.
  • Icon for pdf Sustainability Appraisal Scoping Report [846.1KB] - In subsequent stages of the Core Strategy process we will assess all the alternative approaches to identify which are the most beneficial to proceed with. In order to assess the alternatives, a technique called Sustainability Appraisal will be used. So that people have confidence in the appraisal, we published the assessment criteria for comment.

Consultation Methods

During the consultation period:
1. All publications were placed in Council Information Points with copies of response forms for people to complete or take away.
2. Full versions of all the documents were available from the Time to Plan website with a direct link from the Mendip Homepage.
3. Press releases were taken up by local newspapers across the Mendip area and short discussions were held on local radio stations.
4. The consultation period was advertised in "Your Mendip" - the council's newsletter - which was delivered to every household in the district prior to the start of the consultation.
5. Over 700 people or organisations were directly notified of the consultation by letter or e-mail.
6. Over 100 copies of the consultation paper were sent out to key organisations and individuals including local councillors and Parish Councils.
7. Officers attended a range of meetings with local groups.
8. A Parish Forum session was dedicated to exploring views on the strategy for rural areas which encouraged forthright, but clear, views and opinions.
9. A drop in 'surgery' style session was held in each town during the early part of the consultation period to enable people to discuss matters and clarify facts.
10. Summary leaflets of the proposals for each of the five towns - Icon for pdf Frome [650.82KB], Icon for pdf Glastonbury [453.28KB], Icon for pdf Street [590.62KB], Icon for pdf Shepton Mallet [583.77KB], Icon for pdf Wells [634.55KB] - were prepared and left in a range of public places.
11. Appropriately designed flyers were made available for issue to pupils at all the secondary schools and sixth form colleges in the district.
12. A facility to make the document available in alternative languages and braille was made available.

Responses to the consultation were invited:

  • through the interactive sessions listed above
  • on response forms available from libraries and council offices, or from the website where forms could be downloaded or printed
  • through an online survey fully linked to the consultation paper
  • by letter or phone