Monday, 18 December 2017

This meeting will be held in the Council Chamber starting at 6.30 pm.

Icon for pdf Approved Full Council Minutes 18.12.17 [331.88KB]

AGENDA

1          OPENING COMMENTS

2          EVACUATION PROCEDURES, INDUCTION LOOP AND TURNING OFF MOBILE PHONES
The Chair will give details of the evacuation procedures.  The induction loop for hearing aid users will be explained.  Mobile phones should be switched to silent.

3          APOLOGIES FOR ABSENCE

4          DECLARATIONS OF INTEREST

5          CHAIRMAN'S ENGAGEMENTS, COMMUNICATIONS AND ANNOUNCEMENTS
The Chairman will give an update of events attended. 

6          PUBLIC PARTICIPATION
Items on the agenda
Items not on the agenda

7          PREVIOUS MINUTES OF COUNCIL
To approve the minutes of the Council meetings held on 17 July 2017.

8          UPDATE FROM THE LEADER OF THE COUNCIL

9          TREASURY MANAGEMENT STRATEGY - MID YEAR UPDATE
This report reviews the treasury performance for the first 6 months of 2017/18, and building on the success of the commercial investment strategy, seeks to further increase the borrowing approval limit.
Icon for pdf Item 09 Council Treasury Mid Year Review 201718 [484.91KB]

10        SET COUNCIL TAX DATABASE
Icon for pdf Item 10a Council Tax Base 2018-2019 [245.58KB]
Icon for pdf Item 10b Council Tax Base 2018-2019 Appendix 1 [322.93KB]
Icon for pdf Item 10c Council Tax Base 2018-2019 Appendix 2 Parish List [202.09KB]

11        MENDIP LOCAL PLAN II
The report requests Full Council approval to publish a draft Local Plan Part II for statutory consultation. It follows the Cabinet resolution made on 13/11/2017. This will allow representations to be made on the Plan and modifications to be considered before it is submitted to the Secretary of State. Publication is a key stage in the progress of Local Plan Part II
Icon for pdf Item 11 0.LP2 - Report to Full Council - 18dec18 [263.31KB]
Icon for pdf Item 11a 1.LP2 -Section 1-9 Written Statement Final AS-cover [2.4MB]
Icon for pdf Item 11b 2.LP2 - Section 10 - town policies - Full Council [11.12MB]
Icon for pdf Item 11c 3.LP2 - Section 11 - village policies - Full Council [16.26MB]
Icon for pdf Item 11d 4.Draft SPD - DP24 [278.2KB]
Icon for pdf Item 11e Online-LP2 - Section 12 - LGS in countryside-Full Council [6.44MB]
Icon for pdf Item 11f Online-LP2 - Section 13 - Employment Site Maps- Full Council [11.87MB]

12        OUTTURN TREASURY MANAGEMENT STRATEGY
The Treasury Management Outturn Report reflects on the performance against the Treasury Management strategy for the 2016/17 financial year.
Icon for pdf Item 12 Council Treasury Management Annual Report 2016-17 [520.18KB]

13        HEART OF THE SOUTHWEST JOINT COMMITTEE PROPOSAL
At their meeting on 11 December 2017 Cabinet recommended this report to Council.

The report seeks approval that the Council, together with other authorities in Devon and Somerset, the Local Enterprise Partnership, Dartmoor and Exmoor National Parks and three Clinical Commissioning Groups, form a Joint Committee for the Heart of the South West.  The arrangements are set out in Appendices A and B.
Icon for pdf Item 13 Council Report - HotSW Joint Committee Proposal [155.98KB]
Icon for pdf Item 13a HOTSW Joint Committee Proposal Appendix A [176.7KB]
Icon for pdf Item 13b HOTSW Joint Committee Proposal Appendix B [161.22KB]

14        COUNCILLOR ROLES DESCRIPTIONS AND PERSON SPECIFICATIONS
The Member Development Group are pleased the Council has a clear commitment to Councillor development and support.  As part of this the Group feel it is important for the Council to clearly define the role of a Councillor and how they contribute to the achievement of community, political and council objectives.
Icon for pdf Item 14 Members' Role Description and Person Specifications [23.63KB]
Icon for pdf Item 14a Member Role Descriptions and Person Specifications 2017 - appendix [440.73KB]

EXEMPT AND CONFIDENTIAL REPORTS

Full Council will be asked to consider whether a resolution should be passed to exclude the press and public from the meeting during item 7 on the grounds that exempt information (as defined in Schedule 12A Local Government Act 1972) of the following description is likely to be disclosed:

Category 3

information relating to the financial or business affairs of any particular person (including those of the Council)

CIRCULATION OF PAPERS

In accordance with Section 100B(2) of the Local Government Act 1972, reports and documents relating to item 7 disclosing exempt or confidential information have been distributed only to elected members and officers of the Council.

15        FIVE COUNCILS CORPORATE SERVICES 

16        MOTIONS TO COUNCIL
Single Use Plastics. 
Icon for pdf Item 16 Motion to Full Council Single Use Plastics [167.1KB]

17        QUESTIONS FROM THE PUBLIC
To discuss any questions submitted by the public in accordance with the Constitution. 

18        QUESTIONS FROM MEMBERS
To discuss any questions submitted by Members in accordance with the Constitution.

19        URGENT BUSINESS
To consider any other business which the Chairman decides is urgent.